Fixed Asset Management
Control the financial and operational lifecycle of every fixed asset, from acquisition to disposal: one register, depreciation you can trust, and asset values that reach the general ledger and your reports without re-entry.
The challenge of fixed assets kept outside the system
When the asset register is a spreadsheet, depreciation is recalculated by hand and nobody is sure where an asset is or who holds it, the balance sheet and the physical reality drift apart.
- The asset register lives in a spreadsheet that only one person maintains.
- Depreciation is recalculated manually each period, and the schedule and the ledger disagree.
- Nobody can say with confidence where an asset is, who is responsible for it, or whether it is still in use.
- Purchases that should become assets stay as expenses — or are capitalised late.
- Disposals are recorded long after the asset is gone, so values and reports are out of date.
One lifecycle, one record
Novixsys Fixed Asset Management keeps every asset on one register from the day it is acquired to the day it is disposed of. An acquisition is capitalised as an asset with its category, value, useful life and depreciation method; it is assigned to a location and a custodian; depreciation runs on the defined schedule; transfers and status changes are recorded as they happen; and the disposal closes the record — with every step posted to accounting and visible in reporting. The lifecycle below shows how the pieces connect; the exact configuration is defined for your organisation during implementation.
- Acquire
- Capitalise
- Assign
- Depreciate
- Transfer
- Dispose
Conceptual asset lifecycle — configured to your asset categories, depreciation policy and approval practice during implementation.
What the solution covers
- Fixed Asset RegisterA central record for every asset: category, acquisition details, value, useful life, location, custodian and lifecycle status, with the history of every change.
- Acquisition & CapitalisationTurn a purchase or a project cost into a recognised fixed asset with its capitalised value, category and start of depreciation, instead of leaving it as an expense.
- Depreciation ManagementDepreciation runs on the method and useful life defined for each category, producing the period charge and the current net value of every asset.
- Locations & CustodiansRecord where each asset is and who is responsible for it, and move it between locations, departments or custodians with a transfer that keeps the history.
- Transfers, Status & HistoryTrack an asset's status through its life — in use, in transfer, idle, under review, disposed — with a complete history of transfers and changes.
- Controlled DisposalRetire, sell or write off an asset in a controlled step that closes the record and posts the result to accounting.
Part of the Novixsys platform
Fixed Asset Management runs on the same platform as your finance, purchasing and reporting, so an asset event is a ledger event without re-entry.
ERP & Financials
Capitalisation, depreciation and disposal results post to the same general ledger as the rest of the business.
Accounting Software
Asset values and depreciation appear in the accounts and financial statements you already produce.
Inventory & Purchasing
Purchase orders and supplier invoices are the starting point for acquisitions that become fixed assets.
Business Intelligence
Asset values, depreciation and lifecycle status in the same dashboards as your other operations.
Asset visibility for finance and management
Asset reporting should come from the register itself, not from a spreadsheet reconciled at year end.
- Asset values by category, location and custodian
- Depreciation schedules and period charges
- Net book value of every asset and of the asset base as a whole
- Assets by lifecycle status: in use, in transfer, idle, disposed
- Acquisitions, transfers and disposals in the period
- Asset history for any single record
On the same technology foundation
Asset records live in the same database layer as your finance and purchasing data, with one integration approach across the platform.
- Oracle DatabaseNOVIXSYS solutions use Oracle Database as the database technology layer.
- Integration ArchitectureOne integration architecture for the platform, so asset data connects to accounting and purchasing the same way every other module does.
Business benefits
- One register for every asset, from acquisition to disposal
- Depreciation that matches the ledger, every period
- Clear ownership: location and custodian for every asset
- Capitalisation and disposals recorded when they happen
- Asset values in financial and management reports without re-entry
How we implement it
A rollout shaped around your asset categories and the way finance already accounts for them.
- 1
Asset & Policy Discovery
Map your asset categories, current register, depreciation policy and approval practice.
- 2
Configuration
Set up categories, useful lives, depreciation methods, locations and custodians, connected to the general ledger and purchasing.
- 3
Register Migration
Bring in the existing register with acquisition values, accumulated depreciation and current locations.
- 4
Training & Go-Live
Get finance and asset custodians confident on the system before the switch.
Frequently asked questions
Ready to run your asset register from one system?
Talk to our team about connecting your fixed assets to your general ledger and reports.