Warehouse Management
Control and monitor stock across every warehouse from one connected system: real-time movements, transfers, purchase orders and supplier management, linked directly to sales, accounting and reporting.
The challenge of running warehouses on separate records
When each warehouse keeps its own stock list, and purchasing, sales and accounting work from copies of it, the numbers stop agreeing the moment anything moves.
- Stock counts are done by hand and are already out of date by the time they are used.
- The quantity on paper does not match what is actually on the shelf, so items are sold that are already out of stock — or over-ordered.
- Stock visibility is poor across multiple locations, and transfers between warehouses are arranged by phone and message.
- Purchase orders and vendor tracking are manual, so purchasing decisions are made without current stock or cost data.
- Sales and accounting see stock only after someone re-enters it.
Connected inventory flow
Novixsys Warehouse Management keeps every warehouse on one stock record. A purchase order becomes a receipt into stock, every movement — in, out or between warehouses — is recorded the moment it happens, sales draw down the same balances, and the results reach accounting and reporting without re-entry. The flow below shows how the pieces connect; the exact configuration is defined for your operation during implementation.
- Purchase Order
- Stock Receipt
- Stock Balance
- Transfer
- Sale
- Accounting
Conceptual operating flow — configured to your warehouses, items and approval practice during implementation.
What the solution covers
- Multi-Warehouse Stock ControlControl stock across every warehouse and branch with one shared item and stock record, and current balances by location.
- Real-Time Stock MovementsEvery movement — receipt, issue or adjustment — is recorded the moment it happens, not batched at day end.
- Transfers Between WarehousesMove stock between warehouses and branches with clear visibility of what is where.
- Purchase Orders & Supplier ManagementRaise purchase orders and manage vendors from the same system, with replenishment based on real stock and sales data.
- Sales & Point-of-Sale SyncA sale in any branch or online channel draws down stock at the same moment, so sales never promise what the warehouse no longer has.
- Reorder AlertsReorder alerts — and expiry alerts where stock is perishable — so replenishment is triggered by the system, not by a walk through the warehouse.
Part of the Novixsys platform
Warehouse Management runs on the same platform as your purchasing, sales, accounting and reporting, so a movement in the warehouse is a movement in the business.
ERP & Financials
Stock and purchasing post to the same general ledger as the rest of the business.
Inventory & Purchasing
The stock, purchase order and vendor records this solution runs on.
Point of Sale
Branch and online sales draw down the same stock balances instantly.
Business Intelligence
Stock health, turnover and margin by branch and product in the same dashboards as everything else.
Stock visibility you do not have to assemble
Stock reporting should come from the movements themselves, not from a count someone types up.
- Current stock balances by warehouse, branch and item
- Stock movements and transfers, as they happen
- Inventory turnover and stock health
- Sales, margin and stock by branch and product
- Purchase orders and supplier activity
- Consolidated stock position across every warehouse and plant
Connected to the systems around the warehouse
Stock data flows to and from the tools and hardware your operation already uses.
On the same technology foundation
Stock records live in the same database layer as your finance and sales data, with one integration architecture for hardware and partner systems.
- Integration ArchitectureOne open integration architecture connects scanning hardware, supplier systems and point of sale to the same stock records.
- Oracle DatabaseNOVIXSYS solutions use Oracle Database as the database technology layer.
Business benefits
- One stock record for every warehouse and branch
- Balances that match what is on the shelf
- Transfers and movements visible as they happen
- Purchasing based on real stock and sales data
- Stock in the accounts and reports without re-entry
How we implement it
A rollout shaped around how your warehouses actually receive, move and issue stock.
- 1
Warehouse & Item Discovery
Map your warehouses, branches, item list and the way stock moves today.
- 2
Configuration
Set up locations, items, purchase order and transfer flows, connected to sales and accounting.
- 3
Data Migration
Bring in opening stock balances, the current item list and supplier records from a clear start date.
- 4
Training & Go-Live
Get warehouse, purchasing and sales teams confident on the system before the switch.
Frequently asked questions
Ready to run every warehouse from one stock record?
Talk to our team about connecting your warehouses to purchasing, sales and accounting.